Administrative Assistant

Purpose of Role:
Provide administrative support for the Vice President of Global Talent Acquisition and Vice President of Human Resources.

This is a 12 month maternity cover commencing end of March.

Key Areas of Responsibilities and Duties:
1. Provide administrative support to the Vice President of Global Talent Acquisition and Vice President of Human Resources

Assist as required with routine tasks such as arranging international travel, completes expense reports, and managing invoices

Maintains Calendar and schedules meetings, book rooms and conference calls

Responsible for maintaining filing and organization systems within the department, ensuring confidentiality when necessary

Provide support printing and photocopying, collating, and preparing reports and other documents

Provides assistance through proactive follow up of ongoing matters

Provides assistance on management reporting and creation of other customized reporting and documents, while ensuring there is a reasonable degree of consistency and standardization

Is the key point of contact on behalf of the Vice Presidents and teams. Assist internal and external queries. Responds to or redirects phone calls.

2. Provide basic data entry and record keeping services

Inputs data into the appropriate database

Produce statistics and reports on the data as per standard formats

Other projects as required

Qualifications and Skills Requirements:
More than 5 years of related work experience

Exceptional oral and written skills

Knowledge of basic office functions, i.e., office machines, telephone systems, copier, fax, binding machines

Proven ability to manage several tasks simultaneously in a deadline-driven environment and excellent organizational skills

Can prioritize, establish timelines for assigned tasks and communicate them to department members

Ability to maintain focus on assigned tasks in a fast-paced and dynamic environment

Proficiency with Microsoft Word, PowerPoint and strong Excel

Must possess computer input and processing skills and a basic understanding of mathematics

Professional and detail oriented

Previous experience in recruitment function is preferred

Ability to learn quickly

Ability to communicate in other languages, particularly Spanish, Portuguese or French is an asset

Ability to complete all assigned tasks proficiently, in a timely manner

Must establish and change priorities quickly and be able to perform day-to-day duties with no supervision

Must be able to effectively communicate with all levels of internal and external staff, partner companies, etc.

To apply: http://ca.indeed.com/rc/clk?jk=73f39af6518f8dee&from=vj&grandfrom=ja&tk=16kpoqv0k06a02to