Corporate Marketing Support Services Assistant

Montreal Country of Employment
Canada

Description
The Corporate Marketing Support Services (CMSS) Assistant provides an important administrative and coordination support to the CMSS Director and its team in their daily tasks and in the maintenance and development of their systems and software including the business opportunities management system (CRM), Project Fact Sheet System (PFS), Corporate Resume Pool (RP Web) and Marketing Tools.

Responsibilities:

Coordination Support to the CMSS Team

• Assist Managers in their follow-ups with CMMS users / coordinators and in the preparation of periodical reports
• Update and / or enter data in the various systems (ex. Update data tables, format and upload CVs in RP application in accordance with our standards, etc.)
• Assist in the preparation of training manuals, online help and other systems support material
• Manage user accounts for all applications:
• Access requests and updates
• Distribution list updates
• Support the team in auditing activities (i.e. verify that CV’s, fact sheets, proposals, etc. are developed in conformity with our procedures and standards)
• Provide basic support to users and assist system administrators regarding follow-ups or reminders

Administrative Support to the CMSS Team

• Coordinate agenda, business trips and meetings
• Assist in the preparation of PowerPoint presentations and other CMSS marketing material and correspondence
• Prepare minutes of meeting
• Provide timely administrative support (ex. Document formatting, etc.)
• Carry out any other related task


Requirements:

• Minimum three (3) years of relevant experience
• Must be fluently bilingual: French/English (oral and written); third language: (ex. Spanish, Portuguese) an asset
• Advanced computer skills:
o Required: MS Office suite
o Assets: Database experience, RoboHelp or equivalent software, Image Processing (ex. Photoshop) and Desktop Publishing (ex. InDesign, Corel, etc.)
• Strong organizational skills
• Team player
• Demonstrate initiative
• Judgment skills and discretion

Only candidates selected for an interview will be contacted.
We are an equal opportunity employer.

The masculine gender is used only to simplify the wording.
Sector(s) of Activity
Information Technology
Economics & Marketing

To apply: https://rbcv.snclavalin.com/rbcvpublic/description.aspx?job_id=12414&job_lang_id=en