Program Officer

THE INSTITUTE OF PUBLIC ADMINISTRATION OF CANADA (IPAC)

The Institute of Public Administration of Canada (IPAC) is a dynamic association of public servants, academics and others interested in public administration. “Dedicated to excellence in public service” since 1947, the organization fulfills its mission through the development of cutting-edge research and publications, awards of excellence, learning programs and cross-continental and international networking focused on public administration, policy and management.

Established in 1992 in response to IPAC members’ desire to share expertise and experience with international peers and increase their understanding of development issues, IPAC’s International Program has contributed to the organization’s mission by focusing on meeting the needs and priorities of our international public sector partners.


THE POSITION

Under the direction of an International Program Director and Manager and in collaboration with other members of the Institute, the Program Officer contributes to the International Program’s project management, business development and knowledge sharing and information management initiatives. S/he is responsible for the coordination, implementation and monitoring of the Program’s activities and assisting in the development of new opportunities.


MAIN RESPONSIBILITIES

Project Management
Coordinating and making contributions to international projects in collaboration with public sector partners, including development of workplans and budgets, project implementation, monitoring and evaluation
Developing project-specific narrative and financial reports
Coordinating all mission arrangements, including the development of terms of reference, agendas, reports and training sessions; arranging flights and accommodation and calculating per diems
Assisting in planning, implementation and coordination of learning events such as training sessions, workshops, roundtables and overseas missions
Assisting in the development of program strategies, tools, templates, manuals, administrative systems, and policies and procedures
Participating in meetings, workshops, special events and international missions as appropriate
Supporting gender mainstreaming initiatives
Business Development
Monitoring pipelines for business development opportunities
Drafting expressions of interest and proposals and following up as appropriate
Knowledge Sharing and Information Management
Researching regional or country-specific public sector initiatives and trends
Collaborating with staff and program participants to draft articles and case studies
Assisting in updating and maintaining website content
Supporting the Director in preparation for IPAC’s international Program Committee meetings and activities
Maintaining a database of Canadian and International Program participants (on web) and paper and electronic files related to his/her relevant portfolios

KNOWLEDGE & SKILL REQUIREMENTS
A minimum of three years international and/or public sector experience in a similar position or combination of job specific training and experience
Knowledge of project/program management preferably in an international and/or public sector context and involving volunteers and senior officials
Good understanding of development trends and public sector issues
Excellent writing and analytical skills, experience in project reportingand ability to synthesize information
Highly developed organizational, time management, and administrative skills
Good understanding of budgeting, general accounting and financial analysis
Experience in mainstreaming gender equality into projects and programs
Capacity to work professionally and effectively in a highly fluid environment
University degree in international relations and/or public administration preferred
Fluency in English; French, Spanish and/or Portuguese an asset
Good computer skills including Microsoft Word, Power Point, Excel, and Outlook, MS Project, and electronic communication tools

APPLY BY E-MAIL TO: work@ipac.ca. Please include a resume and covering letter and quote “Program Officer, International Program” in the subject header. IPAC will only contact those who are shortlisted for an interview.